Meeting Rooms in Cheltenham
Get a tailored shortlist from an expert
Your Questions, Answered
The Chamber of Commerce offers Cheltenham's most budget-friendly option at £30 for a half-day (non-members), whilst Eagle Tower publishes transparent rates from £30 per hour plus VAT. The Workplace provides excellent value with their Planning Place at £25 hourly or £175 daily, including barista coffee. For slightly larger groups, The Site Cheltenham on Kingsditch Trading Estate charges £25-40 hourly with complimentary refreshments and access to their Moosh café. These venues prove you don't need to compromise on quality; Eagle Tower even includes panoramic town views, whilst The Workplace's Scandinavian design creates an inspiring atmosphere without the premium price tag.
Sunningend Business Centre sits literally two minutes' walk from Cheltenham Spa Station, making it unbeatable for rail arrivals. Leonardo Hotel Cheltenham combines proximity to Junction 11 of the M5 with a five-minute drive to the station, plus 13 meeting rooms including a 400-seat Executive Suite. Clockwise Cheltenham in Festival House offers the best of both worlds: central location on Jessop Avenue with multiple bus routes nearby and just 20 minutes' walk from the station. For those driving, Cheltenham Racecourse provides extensive free parking alongside their impressive suite of rooms, from intimate boxes to The Centaur's 2,250-seat auditorium.
Cheltenham excels at blending heritage with functionality. Parabola Arts Centre transforms a 311-seat contemporary theatre into a striking presentation venue with five breakout rooms, whilst No.131 The Promenade converts an elegant Georgian dining room into a 46-person meeting space. The Wilson Art Gallery provides creative workshop settings surrounded by exhibitions, and Everyman Cinema's five screens (32-100 seats) accept HDMI input for memorable product launches. For something completely different, Hotel du Vin's Sinners Enclosure references Cheltenham's racing heritage whilst accommodating 40 theatre-style, complete with their signature culinary touches.
Clockwise Cheltenham leads with four Crestron-equipped rooms (M:01 to M:04) featuring 55-65 inch screens, available to non-members with optional catering from Two Hands Café. The Workplace operates from two sites (Star Lodge and Frogmore House) with transparent pricing: their Bay Room at £35 hourly includes unlimited barista coffee. Hub8 at Minster Exchange adds an innovation angle with tech-focused spaces and a 200-capacity event hall. Each brings distinct advantages: Clockwise for corporate polish and roof terrace access, The Workplace for Scandinavian design and flexibility, Hub8 for startup ecosystem connections. Zipcube helps you compare real-time availability across all three.
Leonardo Hotel Cheltenham dominates with 13 rooms including the 400-theatre Executive Suite and multiple syndicate spaces like the 230-seat Corinthia Suite. DoubleTree by Hilton provides resort-style amenities with 10 light-filled spaces and their Park Suite accommodating 250, plus published day delegate rates from £40-45. For boutique options, Malmaison's Work+Play concept includes their 80-seat Library with strong tech infrastructure, whilst Queens Hotel on The Promenade offers Green Meetings Gold accreditation in their 120-capacity Regency Suite. Each provides overnight accommodation for residential meetings, with Leonardo and DoubleTree excelling for large conferences requiring multiple breakouts.
Cheltenham covers every training scenario from intimate coaching to large-scale programmes. The Site Cheltenham offers four purpose-built rooms (6-16 seats) with clear pricing from £25 hourly, perfect for skills workshops. University of Gloucestershire's Park Campus scales up with teaching rooms from £110 half-day for small groups to £239 full-day for 70-seat spaces. For major training events, Cheltenham Racecourse's Gold Cup Suite handles 330 theatre-style with syndicate rooms for breakouts. Space @ 16i near Leckhampton provides tech-rich environments with their Collaboration Room's 75-inch interactive touchscreen supporting 32 participants at £250 daily.
Festival weeks (Literature, Science, Music, Jazz) and race meetings create extraordinary demand, with venues like Parabola Arts Centre and town centre locations booking 2-3 months ahead. The March Festival period sees occupancy spike across all venues; even Eagle Tower's multiple rooms fill quickly despite their extensive inventory. University spaces offer more availability during student holidays but become scarce during term time. For guaranteed choice, book 6-8 weeks ahead for race weeks, 4-6 weeks for other festivals, and 2-3 weeks for standard business periods. Zipcube's platform shows real-time availability, helping you identify alternative dates when your first choice is full.
Cheltenham Ladies' College publishes clear catering rates from £3 per person for tea and coffee, with buffets from £19.50. The George Hotel's Diner space includes refreshment options in their packages, whilst Clockwise benefits from Two Hands Café on-site. University of Gloucestershire provides full catering services through their commercial team, and all major hotels (Leonardo, DoubleTree, Queens) offer comprehensive day delegate rates including lunch and refreshments. For something special, Hotel du Vin and No.131 The Promenade excel at elevated dining experiences integrated with meetings. The Site includes complimentary refreshments with their Moosh café for additional requirements.
Clockwise Cheltenham stands out with Crestron video conferencing across all four meeting rooms, supporting seamless hybrid sessions. Eagle Tower advertises HD video conferencing capabilities for their rooms accommodating 2-45 people. Malmaison's Work+Play concept specifically targets hybrid meetings with strong tech infrastructure in spaces like their 80-seat Library. The Workplace's dedicated Zoom Room (£15 hourly) provides an affordable solution for 1-3 person hybrid calls. University of Gloucestershire and Leonardo Hotel both offer professional AV support for complex hybrid setups. For guaranteed connectivity, Space @ 16i's rooms feature 75-inch and 55-inch 4K screens with multiple input options.
The Workplace explicitly offers 24-hour access by arrangement for their meeting rooms at Star Lodge and Frogmore House, making them ideal for international calls or intensive project work. Several hotels provide round-the-clock access for guests using meeting facilities; DoubleTree and Leonardo can arrange late-night or early-morning room access for residential delegates. Clockwise members enjoy extended hours access to their spaces, though non-member bookings follow standard business hours. For guaranteed out-of-hours availability, The Workplace remains your most flexible option, with their Planning Place and Bay Room particularly suitable for unconventional timing requirements. Always confirm specific access arrangements when booking through Zipcube.