Meeting Rooms in Exeter
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Exeter Phoenix on Gandy Street leads the value stakes with meeting rooms from £18 per hour, while Generator Hub at the Quayside offers intimate 4-person spaces from just £10 hourly. CoLab Exeter near King William Street provides transparent full-day rates at £120-£160 including refreshments for their 12-seat boardroom. The city library near Rougemont Gardens runs professional meeting spaces from around £18.70 per hour, whilst Regus at Marsh Barton Trading Estate starts at £15.95 hourly for those needing industrial-area convenience. These venues prove that professional doesn't mean expensive in Exeter's meeting market.
Sandy Park Conference Centre provides structured DDRs from £41 (Budget) to £53 (Complete) including VAT, with their professional seminar rooms accommodating 12-60 delegates. Event Exeter at Reed Hall offers competitive academic rates around £38.50 plus VAT per person, combining heritage surroundings with modern facilities across seven rooms. The Leonardo Hotel near Central Station includes full AV setup in their packages, typically ranging £35-£55 per delegate. For something different, Hotel du Vin's boutique spaces come with their signature hospitality at approximately £45 per person. Most DDR packages include arrival refreshments, mid-morning and afternoon breaks, lunch, plus standard AV equipment.
The Mercure Rougemont sits literally opposite Exeter Central Station (1 minute walk), making it unbeatable for rail arrivals. Hotel Indigo and the Corn Exchange both lie within 5-7 minutes of Central, whilst the Leonardo Hotel requires just a 10-minute stroll. For those arriving at St Davids, the university's Reed Hall and Forum venues are 15-20 minutes on foot or accessible via frequent campus buses. The Quayside venues like Generator Hub sit equidistant between stations (12-15 minutes each), while Sandy Park near Digby & Sowton station works well for M5 arrivals combining car and rail access. Most city-centre venues cluster within a 10-minute radius of Central Station.
Reed Hall brings Italian Renaissance elegance to your boardroom with its Grade II listed rooms overlooking landscaped gardens. Exeter Custom House on the Quayside offers the historic Long Room with riverside views for up to 60 delegates, perfect for presentations with heritage atmosphere. RAMM's Garden Meeting Room provides a cultural backdrop within the museum setting near Queen Street. For sports enthusiasts, both Sandy Park (rugby) and St James Park (football) offer pitch-view meeting rooms that energise strategy sessions. The Devon Hotel's Victorian and Regency suites maintain traditional conference elegance, while Exeter Phoenix brings creative energy with its arts centre studios doubling as flexible meeting spaces.
The Mercure Rougemont's Devonshire Suite leads with 250 theatre-style capacity, though this ventures into conference territory. For dedicated meeting purposes, Sandy Park's Baxter Suite accommodates 60 comfortably, while Event Exeter's Woodbridge Room at Reed Hall seats 100 theatre-style. The university's Forum offers multiple 60-person seminar rooms with cutting-edge AV, perfect for training days. Exeter Library's Rougemont Suite handles 80 theatre-style at budget rates, whilst the Matford Centre's Studio reaches 110 for larger briefings with free parking. Most venues offer divisible spaces, allowing you to scale from intimate boardrooms to full departmental gatherings.
Hotel du Vin's intimate Circle room creates the perfect environment for 6-person executive discussions with boutique privacy. Reed Hall's Garden Room at the university offers a tranquil 8-16 person boardroom away from city bustle, surrounded by heritage gardens. Venaspace at The Mount provides a dedicated H.G. Wells Suite for up to 50, though their smaller 10-person rooms offer more discretion. Hotel Indigo's Study provides design-led intimacy for 12, while Exeter Golf & Country Club's Mews Suite combines green views with complete seclusion for strategic planning. Each venue ensures confidentiality through separate entrances, soundproofing, and experienced staff managing sensitive bookings.
University venues like Reed Hall and the Forum typically require 2-4 weeks' notice during term time (October-December and January-May), though summer availability improves dramatically. Sandy Park gets particularly busy during rugby season (September-May), so 3-4 weeks ahead ensures choice. City-centre hotels like the Leonardo and Mercure Rougemont maintain good availability with 1-2 weeks' notice except during Exeter Chiefs home matches or graduation weeks. Budget venues like Exeter Phoenix and CoLab often have last-minute availability, while Regus centres can accommodate same-day bookings for their hourly rooms. Major conferences at the university or cathedral events can affect city-wide availability, so checking the events calendar helps.
Sandy Park Conference Centre provides extensive free parking as part of their package, crucial for M5 arrivals. The Devon Hotel at Matford includes complimentary parking for all meeting delegates, as does Exeter Golf & Country Club with its Topsham Road location. The Matford Centre sits directly at the Park & Ride, offering unlimited free parking plus easy bus access to the city. University venues provide visitor parking permits (usually chargeable), while Regus at Exeter Business Park includes parking within their Sowton site. City-centre venues typically offer discounted rates at nearby NCP car parks, with John Lewis or Guildhall shopping centre providing convenient options.
Hotel du Vin elevates meeting catering with their signature bistro menu, offering working lunches that become talking points. Sandy Park includes comprehensive catering in their DDR packages, from healthy breakfast options to substantial hot lunches. Reed Hall provides locally-sourced catering through the university's award-winning team, with dietary requirements expertly handled. Exeter Phoenix runs an on-site café providing everything from barista coffee to creative lunch platters at reasonable prices. The Leonardo and Mercure properties offer standardised but reliable corporate catering, while venues like CoLab include refreshments in their transparent pricing. Most venues accommodate special diets with 48 hours' notice, and several partner with local suppliers for distinctive Devon produce.
While true 24-hour access remains rare, several venues offer extended hours for specific needs. Regus centres provide access until 8:30pm for members and can arrange later access for special bookings. Hotel venues like the Leonardo and Mercure Rougemont can accommodate evening meetings until 10pm or later when combined with accommodation bookings. Generator Hub offers member access outside standard hours, while some university spaces run until 9pm during term time. Sandy Park extends hours for evening conferences and dinner meetings. For genuine round-the-clock needs, hotel boardrooms with residential packages provide the most flexibility, though these require advance arrangement and typically incur premium rates after 6pm.