Meeting Rooms in Belfast
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Belfast meeting rooms start from £15 per hour at Innovation Factory for interview spaces, with city-centre rates typically £20-£45 hourly for standard boardrooms. Regus locations offer consistent pricing from £15.95 across their network, while premium addresses like the Scottish Provident Building command £40-£75. Day delegate rates prove economical for full-day sessions, with Europa Hotel offering packages from £40 per person including refreshments and lunch. Seasonal promotions at Stormont Hotel and Crowne Plaza bring DDRs down to £35.50, making Belfast competitive with Dublin at roughly 60% of the cost.
Cathedral Quarter leads for creative venues, with Clockwise Belfast and The MAC offering contemporary spaces with character. The City Hall district provides prestigious addresses through venYou's Scottish Provident Building, while Titanic Quarter delivers heritage meeting rooms at Titanic Hotel where the ship's blueprints were drafted. South Belfast around Shaftesbury Square clusters business hotels like Clayton and AC Hotel, all within 15 minutes' walk of transport links. For value with parking, Innovation Factory in West Belfast offers rates from £15 hourly with free parking, though it's 45 minutes' walk from Grand Central Station.
Standard boardrooms at venues like Urban HQ typically need 3-5 days' notice, though their smaller 8-person room often has next-day availability. Hotels require more lead time, with Grand Central Hotel and Merchant Hotel suggesting 2-3 weeks for their premium suites. Tuesday through Thursday sees highest demand, particularly for city-centre locations near Belfast Grand Central Station. January and September bring conference season peaks when training rooms at venues like Europa Hotel's Eurocentre floor book weeks ahead. Zipcube's real-time availability helps identify last-minute options across multiple venues simultaneously.
Most professional spaces include 55-65 inch screens as standard, with Clockwise Belfast featuring Crestron video conferencing in all four rooms. Hilton Belfast equips rooms with ClickShare wireless presentation systems, while The MAC provides full AV packages in their three main meeting suites. Hotels typically bundle basic AV in day delegate rates, though Grand Central Hotel charges separately for advanced requirements. Coworking venues like Urban HQ include screens and whiteboards in hourly rates, with additional tech available on request. Always confirm specific requirements, as 'AV included' definitions vary significantly between venues.
The Merchant Hotel's Victorian boardroom offers complete privacy with dedicated service for 16 executives, while Scottish Provident Building provides five-star discretion steps from City Hall. For modern settings, Urban HQ's eighth-floor boardroom combines privacy with city views, away from ground-floor traffic. Titanic Hotel's heritage rooms where Harland and Wolff directors once met add gravitas to leadership gatherings. AC Hotel's riverside Panorama room seats 12 with minimal foot traffic, while Innovation Factory's location outside the city centre ensures confidentiality. Each venue offers private entrances or dedicated floors to maintain discretion.
Europa Hotel's £40 DDR covers room hire, arrival tea/coffee, mid-morning refreshments, lunch, and afternoon treats, requiring minimum 15 delegates. Crowne Plaza publishes transparent tiers from £35.50 (Silver) to £41.50 (Platinum), with Platinum adding enhanced lunch options and priority room selection. Titanic Hotel's £45 rate includes heritage room access and their signature menu, while Grand Central Hotel bundles executive lounge access. Most DDRs run 8am-5pm, though 24-hour delegate rates at Europa (£155) add dinner and accommodation. These packages typically save 30-40% versus itemised booking, particularly for groups over 20.
Belfast Grand Central Station puts Europa Hotel just 3 minutes' walk away, with Regus Great Victoria Street directly opposite the terminus. From Lanyon Place, reach Hilton Belfast in 5 minutes or Clockwise Cathedral Quarter in 15 minutes on foot. Titanic Quarter station serves its namesake hotel and Catalyst campus, though requires 10-12 minutes' walking. The Glider bus system connects outer venues like Innovation Factory to the centre in 20 minutes. Most city-centre venues cluster within a 15-minute walk of either main station, though Crowne Plaza and Stormont Hotel require taxi or car access, offering free parking as compensation.
Urban HQ's rooftop terrace provides fresh air with panoramic views across Belfast's skyline, particularly impressive for summer sessions. The MAC Belfast incorporates outdoor terraces into their meeting packages, allowing natural break-out space between sessions. Hubflow Dublin Road features terrace seating ideal for informal discussions or coffee breaks. Hotels generally lack dedicated outdoor meeting space, though Grand Central's Observatory bar opens to delegates during breaks. Titanic Hotel's waterfront location offers harbour walks between sessions, while Innovation Factory's campus setting includes green space. Book these venues April through September when Belfast's weather cooperates best.
Hotels excel at catering, with Maldron Belfast City offering healthy 'brain food' menus alongside traditional options. Urban HQ partners with local suppliers for working lunches from £8 per person, while The MAC's in-house café provides artisan options. Innovation Factory includes an on-site café serving breakfast through lunch, with external catering permitted for larger groups. Clockwise Belfast includes Nespresso and premium teas in room rates, though requires external catering for meals. Merchant Hotel delivers five-star dining to meeting rooms, while budget-conscious groups appreciate Ormeau Business Park's proximity to local sandwich shops. Dietary requirements need 48-72 hours' notice at most venues.
Several venues extend beyond traditional hours, with The MAC Belfast accommodating evening sessions given their arts programming runs until 10pm. Hotels naturally offer 24-hour access, though meeting room rates often increase 30-50% after 6pm. Urban HQ opens until 10pm for members with special arrangements for evening bookings. Innovation Factory primarily operates 9-5 but accommodates evening requests with advance notice. Regus centres typically close by 6pm unless you hold membership access. Evening availability often includes exclusive use benefits, as Clockwise Belfast offers entire floor hire after hours. Zipcube filters specifically for evening availability to streamline your search.